One of the best ways to establish direct contact with Chinese suppliers is by attending trade fairs. Going to a trade fair in China on your own allows you to thoroughly inspect products and negotiate better prices without intermediaries. In this guide, we explain step-by-step how to organize a business trip to China, including booking flights, applying for a visa, choosing accommodation, and preparing for Chinese trade shows.
Why is it worth going to a trade fair in China on your own?
Going to a trade fair in China on your own allows you to save on brokerage costs and have full control over your travel plans. By attending such a trade fair, you can:
- verify product quality on-site at your own pace
- obtain better product prices without the need for intermediaries
- establish valuable new business contacts not only with suppliers but also with top industry players
- gain experience and expand your market knowledge.
Booking flights to China
Flights from Europe and the U.S. to China are frequent, and the main destinations are Beijing, Shanghai, Guangzhou, and Hong Kong. You can book flights through platforms such as Trip.com, Skyscanner, Kayak, or directly via the airline website.
When is the best time to book flights?
You’ll find the best rates by booking your flight at least 6-8 weeks in advance. For larger events, it’s worth planning your arrival before the trade show begins.
Accommodation and local transport in China
Once you’ve selected your flights, it’s easier to plan your accommodation. The selection is wide, from luxury hotels to budget-friendly business apartments – everything depends on your budget.
Hotel booking in China
You can choose from a wide range of hotels — from affordable business suites to luxury international chains. The most convenient hotel booking platforms in Asia are:
- Trip.com – accepts foreign cards and offers English support.
- Agoda – specializes in Asian business hotels.
- Booking.com – includes hotels with free cancellation.
Choose your accommodation carefully. It is worth choosing the ones located close to the convention center, as some hotels offer convenient and free rides to the trade fairgrounds.
Transportation in China – how to get around China?
- The most convenient means of transportation in the city are taxis and Didi (the Chinese Uber – the app works in English and accepts card payments).
- High-speed trains (Gaotie) are the cheapest and fastest way to travel between cities in the same region or neighboring provinces.
- For longer distances, choose travelling by plane.
Visa requirements for China
To attend a trade fair, you’ll most likely need a business visa.
Step-by-step Chinese visa application process
- Apply online via the official website of your local Chinese Visa Application Center or in person
- Prepare required documents:
- Passport valid for at least 6 months,
- One color photo (3.5 x 4.5 cm),
- Invitation letter from the trade fair organizer (e.g., Canton Fair or Global Sources),
- Proof of hotel and flight booking.
Most of the time, visa processing time takes from 2 days (express) to about 5 business days. For the visa costs, contact your local Chinese Embassy or Visa Application Center.
Preparing for the Trade Fair
Before you travel to China:
- Register online – most trade shows require registration on the organizer’s website.
- Get your badge – print your confirmation or save it to your phone.
- Download WeChat – it’s an essential communication tool in China.
- Schedule meetings with manufacturers – contact exhibitors via email or WeChat before your trip.
- Bring business cards – in English and Chinese (even a basic translation leaves a good impression).
- Download Google Translate or Pleco – offline translations are a huge help.
- Set up WeChat Pay or Alipay Tour Pass – payment apps for foreigners.
Just in case, bring some cash in CNY. Check out our comprehensive guide on how to prepare for a trade show in China.
Major trade fairs in China you must check out
- The Canton Fair in Guangzhou is the largest trade fair in Asia, covering three thematic phases in spring and autumn.
- The Yiwu Fair in Yiwu is the perfect multi-industry event for small importers and e-commerce.
- Global Sources in Hong Kong focuses on consumer electronics and gadgets.
- The China International Import Expo in Shanghai is a prestigious event for importers and exporters
Why attending trade fairs in China is worth it
Traveling to a trade fair in China independently is a great investment in business development. Thanks to modern booking platforms, flexible airlines, and simple visa procedures, organizing your trip without intermediaries is easier than ever. Just carefully plan your flights, hotel, visa, and trade fair registration to optimize costs and maximize the benefits.