Importing from China is a great business idea, provided that the importer prepares for it when it comes to formal matters. One of the key aspects of any import is preparing the required documentation, as if there are any irregularities detected, it can result in delayed delivery, detention of goods at the border, additional costs, and even financial penalties. Learn what the required documents are when importing from China.
Importing from China – required documents and important information
Although customs and trade documentation vary depending on the type of product, there are some standard documents needed for importing from China that are almost always involved.
Commercial Invoice
A commercial invoice is a basic document containing information about the supplier, buyer, goods, value, and delivery terms (Incoterms). It is necessary for customs clearance. See what other information a commercial invoice contains and what its template looks like.
Packing List
A packing list contains information on quantity, weight, type, HS code, method of packing the goods, etc. It also indicates how the cargo should be handled.
Bill of Lading and other transport documents
A bill of lading and similar transport documents are issued by a carrier (or their agent) to acknowledge receipt of cargo for shipment. There are four basic types:
- for sea transport: bill of lading (B/L)
- for rail transport: CIM and SMGS
- for air transport: AWB (Air waybill)
- for road transport: CMR.
Certificate of Origin
A certificate of origin is a document required for tariff and customs relief purposes, e.g. under the GSP system.
Certificates of conformity (e.g. CE, RoHS, REACH)
In the case of import to the European Union, if the products are covered by specific EU regulations (e.g. toys, electronics, medical devices), appropriate declarations of conformity and technical documentation confirming compliance are required.
If you want to verify or prepare a declaration of conformity, contact us. We can prepare a personalized document for you.
Licenses and permits
In the case of the import of dual-use products, medical devices, food, cosmetics, chemicals, etc., make sure that you have the appropriate licenses, or the products have been registered in the appropriate registers.
Import from China and a lack of documents
If you import without the required documents, you may bear the following consequences:
- detention of goods at the border
- returning the goods
- additional storage costs
- fines
- product liability.
Why is it worth getting a product requirements analysis before importing?
Each product may be subject to different regulations. That is why we offer a professional product requirements analysis service, in which you will get:
- a list of required documents and certificates
- a list of applicable regulations for the target market
- labelling and marking guidelines.
Before you source a product from China or another third country, make sure you know what documents will be required for legal import and sale. Incomplete documentation can cause major supply chain issues, and the importer may incur huge losses. That is why it is worth preparing in advance, consulting an expert, and taking care of every stage of the process. Contact us to order a customized product compliance requirements list and source without worries.